Yes, I do keep a list of roles and responsibilities and I use it on a daily basis. Not only do I check my current projects against this list during my weekly review, I also quickly check both my projects list and my roles list whenever I add a task to my to-do list. If the task cannot be matched with a project or a role, I probably shouldn’t be doing the task.

I use MindManager to track my roles and responsibilities. I have that as a central topic, and from there I have all the roles I have branched out. Each role is a link to another mindmap that has projects branched out as Microsoft Outlook tasks, which I categorize as projects. Finally, I also tack on next actions to the projects as Outlook tasks.

Yes, I’m tracking my roles and responsibilities on paper. However, it’s not embedded into my calendar or anything like that. I’m using it as a tickler list during my GTD reviews.

Thanks for the feedback guys! Jeroen, it’s interesting how you say if a project cannot be matched to a responsibility, you probably shouldn’t be doing it. How do you deal with responsibilities you don’t particularly want?

Rolf, what do you actually do with your roles and responsibilities list during your review?

James, during my weekly review I’m mostly doing two things with respect to roles and responsibilities. First, I figure out what projects and actions are upcoming for each role – sort of a check for completeness for my peace of mind. The usual tickler lists encompass only actions I already know, whereas roles and responsibilities are more abstract, inspiring me to think about what I could do. Secondly, looking back on the past week, I’m checking whether I still have those roles and/or whether I’ve taken on new ones.